SharePoint Site Administration Basics

In a recent article, I introduced the first part of an answer to the now common question, “What’s this SharePoint 2010 ribbon interface I keep hearing about?” In the previous article, we took a quick tour through the ribbon interface for regular page content.

Now, let’s venture into the Site Actions. As described in the previous article, the Site Action menu is in the default toolbar for SharePoint 2010 sites. Depending on your permissions, the items in this menu may include:

(a) Edit Page

(b) New Page

(c) New Document Library

(d) New Site

(e) More Options…

(f) View All Site Content

(g) Edit in SharePoint Designer

(h) Site Permissions

(i) Site Settings

Let’s investigate the last item in the Site Actions menu, namely Site Settings. Choosing that item navigates from the regular site content view to the Site Settings, with a URL similar to At the top of the page, the Site Actions menu should still be in the toolbar, right next to the “Up” button which allows quick navigation back to the site content. In addition, links along the left panel should still allow navigation within the site to Libraries, Lists, Discussions, the Recycle Bin, and All Site Content.

The Site Settings page is a category view reminiscent of modern versions of Control Panel. Each category has links to several specific settings or subcategories. The layout is significantly different than the SharePoint 2007 Site Settings which was primarily a column-based layout for the site management tools. SharePoint 2010’s top-level Site Settings categories are:

(a) Users and Permissions

(b) Galleries

(c) Site Administration

(d) Site Collection Administration

(e) Look and Feel

(f) Site Actions

(g) Reporting Services

Many of these categories are the same as in SharePoint 2007, yet the look and feel of this part of the interface has changed significantly. Once you are in the top-level of the Site Settings, the breadcrumb trail, which is between the toolbar and the category view, should show the site name, followed by the “Site Settings” context. Once you choose a subcategory, such as Users and Permissions – People and Groups and you navigate to those settings, the breadcrumb changes to include the second of these two levels – not Users and Permissions, but People and Groups – within the Site Settings. This particular management interface, Group administration, includes both buttons and menus for New, Actions, and Settings operations. In addition, the view may be changed from Detail View to List View.

Many of the subcategories in the SharePoint 2010 Site Settings, such as Users and Permissions – People and Groups, allow management of lists. Other subcategories, such as Users and Permissions – Site Collection Administrators, provide dialogs with a table settings, including OK and Cancel buttons at the bottom.

In the next article, we’ll investigate a third style for working with the settings in such subcategories.

-Brad Werner

Related Course

Advanced IT Pro Course for Microsoft SharePoint Server 2010

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